XXVI/455, MUSEUM ROAD, THRISSUR - 680 020, KERALA.
 

RULES AND REGULATIONS

1. NAME

The name of the Union shall be The CATHOLIC SYRIAN BANK OFFICERS' ASSOCIATION and it shall be hereinafter referred to as the "ASSOCIATION".
   

2. CENTRAL OFFICE
 
 
The Registered Office and Central Office of the Association shall be at Thrissur, Thrissur District, Kerala State.

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3. AIMS AND OBJECTS
 
  The aims and objects of the Association shall be :
   
 
i) To maintain and promote amongst its members a spirit of service to the bank's constituents and the public in general and of loyalty towards the institution in particular; to take all steps to maintain a standard of efficiency and upright conduct consistent with the tradition of banking profession
   
 
ii) To develop healthy relations between the members and the employer and among the members themselves.
   
 
iii) To protect and improve the rights and privileges of the members in all matters relating to their service conditions and other benefits.
   
  iv) To promote, constitute and manage separate bodies-either as co­ operative societies or trusts of otherwise with a view to facilitate social, cultural, educational and financial activities for the advancement of its members and their families.
   
 

v) To co-operate, federate or affiliate with other similar Associations or bodies in India or outside, with the concurrence of the General Body.
   
 

vi) To raise separate funds by subscription or otherwise from members/ public to provide financial assistance to its members during their active service or retirement due to disablement and to the dependants of the members in the event of their death.
   
 

vii) To do all such other acts as are incidental or conducive to the attainment of the above objects.
   

4. MEMBERSHIP AND SUBSCRIPTION
   
 

The membership of the Association shall be open to all officers in the service of the Catholic Syrian Bank Limited. Enrollment as a member of the Association shall, however, be vested with the Executive Committee, at its discretion.
   
 

i) An admission fee of Rs.10/-shall be paid on enrolment.
 

ii) The monthly subscription shall be Rs.6O/-, which shall be payable before the 10th of the succeeding month. Any member defaulting payment for 3 consecutive months will cease to be a member of the Association. Members who have thus lost their membership may revive it subject to the approval of the Executive Committee on payment of a revival fee of Rs.10/- plus the entire arrears reckoned from the month for which the subscription had been remitted last.
   

5. REGISTER AND INSPECTION
   
 

The Register of members, account books and prescribed registers and books shall be kept at the office of the Association which shall be open to inspection by any member/official at the office on a prior notice to the General Secretary of the Association, on all working days during the hours of 9 to 9.30 a.m. and 5.30 to 6 p.m. when the registered office is open.
   

6. DISCIPLINE
 
 

Any member found working against the interest of the Association may be removed from the membership or otherwise punished on a resolution to that effect passed at a meeting of the Executive Committee. However, the member so punished may prefer an appeal before the General Body of the Association.
   

7. CONSTITUTION
   
 

The affairs of the Association shall be conducted by the Executive Committee consisting of a President, 2 Vice Presidents, a General Secretary, 2 Deputy General Secretaries, a Treasurer, an Asst. Treasurer and eleven other members of the Association of whom two shall be women besides co-opted members, if any. The office of the President or the General Secretary can be filled up by electing even a non-member of the Association. The Committee shall hold office for a period of two years. Any committee member who absents without leave from three consecutive committee meetings shall cease to be a committee member. The Executive Committee may however, at the request of the member grant leave of absence.
   

Clause 7 A. PROCEDURE FOR ELECTION
   
 
The office bearers and other members of the Executive Committee shall be elected directly in the General Body through secret ballot by the members present and voting in the General Body.
 
A Returning Officer and an Assistant Returning Officer be appointed by the Executive Committee at least two months before each General Body meeting and a programme for election will be fixed. The Returning Officer shall conduct the election as per the programme in the following manner.
 
 
(i) The persons desirous of contesting in the election shall submit their nomination duly proposed and seconded by one member each to the Returning Officer before the stipulated date and time.
 
(ii) The Returning Officer shall do the scrutiny of the nomination papers on the date and time appointed thereto and accept such nominations which are found to be in order
 
(iii) The nominations can be withdrawn before the date and time fixed for that purpose in the manner prescribed. If the candidature of one candidate for more than one post exist after the date for withdrawal all such nominations will be invalid.
 

i(iv) After the date & time of withdrawal is over, the Returning Officer shall prepare a final list of candidates and circulate it among members.

 
(v) Ballot papers will be supplied to all the members present "in the General Body at the time fixed for election and such members shall cast their vote in the ballot paper and deposit the same in the ballot box kept for that purpose.
 

(vi) Votes shall be counted immediately after the voting and results declared by the Returning Officer

 

(vii) The Executive Committee shall have the power to co-opt an Asst. Secretary and two other members to the E. C.

 
(viii) In case, the seats reserved for women in the E. C. are not filled by election in the General Body on account of any reason, the seats will be filled by the E. C. by way of co-option.
 
(ix) Interim vacancies in the E. C. shall be filled by the committee by co-option.
   

8. COMMITTEE MEETING
   
 

The Executive Committee shall meet at least once in two months. On receipt of requisition from l/3 rd of the total number of the members of the committee, the President shall convene a Special Meeting of the Committee. The presence of a minimum of 7 members of the Committee, of whom at least 3 shall be members other than the office bearers, shall constitute the necessary quorum for the meeting of the committee. A 3 days notice shall be given for the meeting.
   
9. FUNCTIONS
   
  (i) The President shall preside over the meetings of the Association and of its Executive Committees, preserve order and sign all minutes.
  a

In the absence of the President, one of the Vice Presidents shall perform the functions of the President.
  b
When the President and the Vice Presidents are not present, the meeting shall elect a Chairman from among the members present. The Chairman of the meeting shall have only a casting vote in case of equality of votes.
     
 
(ii) The General Secretary shall exercise general supervision and control over the affairs of the Association.
     
  a Conducting all correspondence on behalf of the Association.
  b Recording the minutes of the Committee and the General Body.
  c
Maintaining the Register of Members and other books and registers (other than account books and relative registers)
  d Convening ordinary meetings of the Executive Committee.
     
  (iii)

One of the Deputy General Secretaries shall perform the functions of the General Secretary in his absence

  (iv)

The Treasurer and the Asst. Treasurer shall maintain the accounts of the Association

  (v)
The Asst. Secretary, if co-opted, shall assist the General Secretary and Deputy General Secretaries in the performance of their function.

     
10. GENERAL MEETING
     
 
There shall be held once in two years a general meeting of the members of the Association convened by the General Secretary on the strength of a decision taken to that effect by the Executive Committee to transact the following business.
  (a)
To discuss and adopt the report with or without amendments prepared by the General Secretary and the audited statements of accounts submitted by the Treasurer.
  (b) To elect office bearers and other members of the Executive Committee for the next 2 years.
  (c) To transact such other business as deemed fit.
     
   

(i) The President may call for a special meeting of the Association, on receipt of a requisition signed by l/5 th of the total number of members of the Association.
   
(ii) At least 15 days notice shall be given to the members for a meeting of the Association. The presence of at least l/5 th of the total number of members shall be necessary to constitute a quorum at a meeting of the Association.
   
(iii) Any member desirous of moving any resolution at the General Meeting shall give notice thereof in writing to the General Secretary not less than 3 days before the date of such meeting. Voting by proxy shall not be allowed, voting shall ordinarily be by a show of hands but not less than l/3 rd of the members present shall be entitled to demand a poll. If a poll is demanded, the Chairman of the meeting shall order for secret balloting. The procedure in regard to that shall be left entirely to the discretion of the Chairman and his ruling shall be final in all matters pertaining to that.
     

11. FUNDS
     
 
(a) Receipts from members and donations of any nature from the public shall form the funds of the Association.
 
(b) The Executive Committee shall have power to raise funds by collecting special subscriptions from the members and/or by accepting donation of any nature from the general public and/or by borrowing such amounts from member or others.
 
(c) A sum not exceeding Rs.2000/- may be retained in the hands of the Treasurer for meeting the running expenses of the Association. All other receipts shall be invested in the name of the Association in any bank or banks selected by the Executive Committee. Amounts shall be withdrawn from the bank account only on the joint signatures of (1) Treasurer with General Secretary or one of the Deputy General Secretaries or (2) Asst. Treasurer with General Secretary. The Executive Committee shall have power to deal with the surplus funds of the Association in such a manner as may from time to time be determined.
 

(d) The General Secretary may authorize expenditure not exceeding Rs.1000 between two meetings of the executive committee. The funds of the Association shall be disbursed on vouchers signed by any of the Secretaries and the Treasurer/Asst. Treasurer.

     

Clause 11 A. Purposes for which the Fund can be Spent
The funds of the Association shall be spent for fulfilling the aims and objects of the Association mentioned in clause 3 and to meet the expenses incidental there to such as:
  (i)
The payment of expenses for the administration of the Officers Association including audit of accounts of the General Fund.
  (ii)

The payment of salaries, allowances and expenses of the staff and office bearers of the Association if so fixed

  (iii)

Conduct of trade dispute on behalf of the Association or any member wherein the Association is a party to the dispute.
  (iv)

Prosecution or defence of any legal proceedings to which Association or any member is a party, when such prosecution or defence is undertaken for the purpose of securing or protecting the right of the Association as such.

  (v)

To fulfill any object notified by the appropriate Government in the official Gazette from time to time.

     

12. AUDIT
     
 
The accounts of the Association shall be audited once in a year by a qualified Chartered Accountant and also by internal auditors appointed by the General Meeting of the Association
     

13. AMENDMENT TO BYE-LAWS
     
 
The rules of the Association may be repealed, altered added to or amended by a resolution at a General Meeting, provided that no such resolution shall be deemed to have been passed unless it is carried by a majority of at least 2/ 3 of the members present and entitled to vote at the meeting.
     

14.DISSOLUTION
     
 
However if the Association is to be dissolved at least 3/4 th of the members present subject to a minimum of 2/3 rd of the total number of members of the Association should cast their votes in favour of the resolution moved to that effect.
 

 
Designed by ETNL